Employment

DEPC Job Openings:

Controller

PRIMARY PURPOSE:

Responsible for working independently to perform the accounting and reporting function for DEPC under the direction of the Operations Director.  Performs technical accounting tasks, performs general ledger analysis and reconciliation, and prepares financial reports.  Ensures the accuracy of inputting and processing accounting data  and reporting.  Measures and reports cost of operation to the Operations and Executive Directors.  Provides other financial and compliance services as directed.

ABILITIES NEEDED:

• Strong analytical skills
• Strong problem-solving ability
• Excellent written and oral communication skills
• Excellent organizational skills including maintaining detailed and accurate files and records
• To work independently
• To be a part of a team
• To maintain strict confidentiality in all matters pertaining to personnel and operations management matters.
• To manage multiple tasks and processes simultaneously
• Adapt to a changing work environment.
• Periodically work extended workdays or weekends.
• Operate an automobile and possess a valid driver’s license.

 WORK EXPERIENCE REQUIREMENTS/REQUIRED KNOWLEDGE:

• Seven (7) years accounting experience, two years in a nonprofit environment and two years in a supervisory capacity or an equivalent combination
• General knowledge of GAAP (Generally Accepted Accounting Principles), including accounting rules and regulations promulgated by the Financial Accounting Standards Board (FASB).
• Thorough knowledge of the principles, practices, techniques, and procedures utilized in not-for-profit accounting and effective business management.
• Broad range of accounting knowledge, including experience with general ledger analysis/reconciliation and financial statement preparation and presentation.
• Thorough knowledge of automated accounting systems, including general ledger and accounts payable.
• Intermediate-level spreadsheet and word processing software skills to include creating finished documents that are professional in appearance.
• Supervisory experience

Essential Responsibilities with Related Job Expectation Standards:

Makes recommendations and implements effective policies and procedures to ensure proper accounting, reporting and internal controls are in place. 

1. Follows policies and procedures, promoting productivity and efficiency while being attentive to deadlines and time pressures. 

• Ensures the implementation of accounting and finance policies and procedures in a timely manner.
• Ensures the confidentiality of information.

1. Performs the following accounting services:

• Reviews and approves all accounting source documentation, including but not limited to, accounts payable invoices, cash receipts, and journal entries.
• Notifies staff of potential errors from above review.
• Confirms cash availability prior to processing payments.
• Prepares cost allocations and other journal entries as needed.
• Bid insurance coverage for Director’s & Officer’s, Commercial Liability, Property, Employee Dishonesty and Workers’ Compensation every three years
• Oversees fixed asset management to include obtaining approval for the disposal of equipment
• Prepares monthly bank reconciliations in the accounting system.
• Prepares Internal Revenue Service (IRS) Forms 1099 and 1096 as needed.
• Creates standard and custom reports generated by Abila MIP Fund Accounting.
• Reviews auditor journal entries for accuracy, reconciling net assets to the auditor’s report by fund and fund type.
• Prepares sales tax claims for refunds.
• Exports data to NCPC for reporting purposes and coordinates information transfers to NCPC.
• Maintains Abila MIP Fund Accounting security and user accounts.
• Set up and maintain custom reports required for preparation of annual financial statements and related footnotes and schedules.
• Prepares the annual financial statements, footnotes and schedules.
• Prepares the audit package, and for audits, as required by funder.
• As requested, provides reports for information related to auditing, monitoring and other requests from external organizations.
• Provides prompt follow-up to assist with resolution of accounting issues related to financial monitoring or audit findings.
• Prepares general ledger account reconciliations that support balance sheet accounts.
• Manages monthly and year-end closing processes in a timely and efficient manner.
• Prepares timely and accurate financial statements, including balance sheet and expenditure reports (FSRs).
• Ensures timely and accurate delivery of accounting and managerial information as needed.
• Provides financial assistance with business decisions, as need                                                                                                                                                                                                                                                                                                                                                                                                                                                                    1. Performs the following human resources services:
• Criminal background and credit checks
• W-9 and E-Verifications
• Initial input of employee information into personnel database
• Maintains personnel file to include initial employment information and all subsequent actions
• Maintains staff job descriptions and reviews for appropriate classification.
• Maintain personnel changes to update payroll
• Reviews input, obtains approval and transmits payroll changes to payroll company
• Bid benefits package at least every three years 

1. Performs compliance and other business functions including, but not limited to, the following:

• Performs or assists with performing internal audits or similar functions.
• Manages the preparation of IRS Form 990.
• Prepares general ledger account reconciliations, in addition to those noted in accounting services.
• Prepares IRS Form 941 reconciliations.
• Provides technical assistance with resolution of accounting issues related to financial monitoring or audit findings.
• Provides training and technical assistance on Abila MIP Fund Accounting reporting functions (running reports, maintaining folders, charting, etc.) to operations staff
• Provides assistance in hiring and training fiscal staff.
• Oversees the maintenance of the Accounting and Auditing policies and procedures manual.
• Responsible for Finance Committee support to include notification of meetings, assistance with development of agenda and committee minutes.
• Provides financial Board/Committee reports and financial data in annual reports.
• Oversees the investment policy, Board/Committee requirements and advisor.
• Performs or assists with monitoring of service activities.
• Assist with the development of contracts agreements, as needed.
• Oversees DEPC’s record retention process.

Effectively interacts with all external customers including state agency representatives, auditors, and others. 

• Visibly supports and actively participates in carrying out DEPC’s mission, goals and objectives.
• Promotes team building through participation and/or leadership at regular staff meetings.
• Ensures effective overall communication and dissemination of information.
• Provides effective financial technical assistance to staff to correct accounting deficiencies or to implement new programs as needed.
• Deals effectively with individuals at all business levels and a variety of situations requiring tact, judgment and composure.

Informs the Operations Director regarding operations, issues, and needs of DEPC 

• Assists with the development of the master budget and monthly review of expenditures compared to budget to ensure that expenditures and rates are accurate and appropriate.
• Reviews monthly checklist and performs monthly review of audit trial balance by fund (for all funds) and consolidated trial balance for reasonableness and notifies directors of potential and actual errors.
• Manages the operations budget
• Identifies problem areas and provides solutions in accounting-related areas.
• Measures and reports results.
• Advises Operations Director of concerns on a timely basis.
• Identifies needed changes in financial policies and procedures, and provides recommendations for effective solutions.

Identifies needed areas of self-improvement and actively pursues appropriate means and methods to increase effectiveness in those areas. 

• Effectively applies developmental training and constructive feedback.
• Pursues self-study and continuing education in field of expertise. 

Secondary Responsibilities:

Attend Budget, Operations Managers, Operations team meetings, DEPC staff meetings and retreats which may include an out of town retreat

Any other duties as deemed necessary by the Operations and/or Executive Director

Positions Supervised:       Accounting Specialist, Accounting Coordinator, Family Resource Center Coordinator 

EDUCATION:

• Bachelor’s degree in Accounting or equivalent experience with a minimum of five years of progressively responsible professional experience in accounting.  CPA preferred.  

PHYSICAL REQUIREMENTS:

• While performing this job the employee is:
  • Frequently required to sit; use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and talk or hear
  • Periodically required to stand; walk, stoop, kneel
  • Occasionally required to lift up to 25 pounds
• Specific vision abilities required by this job include: close vision and the ability to adjust focus to operate the computer
• The position also requires the ability to periodically work under time pressure.

Please submit resume and cover letter to Lori Winstead at lwinstead@depc.org

Ready School Coordinator

PRIMARY PURPOSE:

Coordinate and support the development and implementation of the Ready Schools Initiative with a specialized focus on strengthening school and community partnerships, family involvement, high quality early learning through building transition and engaging environments that focus on children being ready to learn, 365 days, inside and out of school. The Ready Schools Initiative supports both school systems and strives to align efforts with state policy initiatives.

ABILITIES NEEDED:

• Leadership skills
• Process management skills
• Coaching, training, and facilitation skills
• Creatively solve problems and manage multiple tasks
• Work independently and as part of a team
• Work collaboratively with diverse stakeholders
• Excellent verbal and written communication skills
• Proficient in computer skills and budgeting skills

WORK EXPERIENCE/REQUIREMENTS:

• 3-5 years public school leadership experience or equivalent experience
• 3 years early childhood and/or public education experience
• Experience implementing parent participation activities
• Experience coaching and/or training adults
• Experience in school assessment, planning, and facilitating meetings
• Valid Driver’s License

ESSENTIAL RESPONSIBILITIES:

Ready Schools Process

• Guide Ready Schools process on an annual basis:
• Coaching and technical assistance to support schools with building and strengthening parent/community engagement and learning environments year-round.
• Development and implementation of Ready Schools work plan and evaluation of outcomes.
• Attendance at school events, programs, etc. to help facilitate/support School-Community initiatives.
• Share Ready Schools best practices and align work with the NC state learning standards.
• Support inclusion of School Improvement Plan strategies in early literacy/transition activities.
• Ensure program/contract policies and procedures are completed and followed.
• Review and assess Ready Schools strategies and alignment with DEPC Strategic Plan.
• Work with Ready Communities and Healthy Kids Collaborative in planning and implementing strategies.

Transition to School

• Work with the Community Collaborative staff and NC Pre-K Coordinator to lead Transition Alignment Committee.
• Work with school system transition staff in the development, implementation, maintenance, and coordination of district level transition plans.
• Support transition staff in the development, implementation, maintenance, and coordination of transition plans at individual schools.
• Work with Ready Communities and Family Services to promote school readiness and transition to kindergarten.

Health

• Provide support for Snap Ed initiatives such as Culture of Health and Summer Feeding/Summer Learning.
• Provide support for expanding Culture of Health model to other elementary schools.

Ready Schools System and State Support

• Act as a liaison between the two local school systems and DEPC
• Encourage system-wide support of Ready School Initiatives through events, flyers, and social media posts
• Support coordination of early literacy initiatives with schools, families, and communities.

Community Outreach Committee

• Collaborate with the Community Outreach Committee to
  • Build support for the Ready Schools initiative
  • Provide ongoing information about Ready Schools and priorities: early literacy, school readiness transition, and summer feeding/summer learning
  • Encourage active, community-school support.

Other

• Participate in DEPC grants management team as needed to develop funding proposals
• Assist with writing and/or editing reports as requested by funding sources
• Monitor and develop budgets
• Attend local, state, and national meetings and conferences related to Ready Schools
• Attend DEPC staff meetings/retreat (may be held out of town), R&D team meetings/retreat, and the DEPC Board Meetings as needed
• Report to the Research & Development Director on day-to-day activities
• Fulfill all other duties assigned as deemed appropriate by the Executive Director and the Research & Development

EDUCATION:

• A bachelor’s degree in education or related field. Master’s degree preferred.                                                                                                                                             Please submit resume and cover letter to Mary Jones at mjones@depc.org.

Contracts Specialist

The Down East Partnership for Children of Nash and Edgecombe Counties is a non-profit organization located in Rocky Mount, North Carolina. DEPC is “Committed to Launching Every Child as a Healthy, Lifelong Learner by the End of the Third Grade.”

Job Description: The Contracts Specialist supports the development, organization, and monitoring of all DEPC contracts and files. Responsible for the collection and recording of partner financial performance, cash and in-kind contributions, and other resources accessed. Provides support for the Board of Directors, Executive and Finance Committees and Board Development meetings to include typing agendas, taking and typing the meeting minutes. Responsible for placing bid/proposal requests for program services in appropriate newspapers or other media as directed.

Skills:

• Strong verbal communication skill
• Ability to manage multiple tasks at the same time
• Attention to detail and accuracy
• Computer proficiency in Word and Excel.

Experience:

• A minimum of a two-year associate degree in Business or related field or equivalent combination of education and experience; Bachelor’s degree preferred
• Three to Five years of general office/clerical work experience (or equivalent combination of experience and training) with some fund accounting experience preferred

Salary: $43,000 – $45,000
Full-time position.
Location: Rocky Mount, North Carolina.
On-Site position.
Please submit resume and cover letter to Lori Winstead at lwinstead@depc.org

Regional CCR&R Family Child Care Consultant

PRIMARY PURPOSE:

 This position will work with the CCR&R Statewide Family Child Care Project Manager and the CCR&R Family Child Care (FCC) Statewide Support Team to build and sustain a localized system of technical assistance and professional development that supports FCC educators, where connections and collaborations with peer mentors and other professional agencies and organizations supporting FCC is valued and embedded in a diverse, equitable and inclusive service delivery model driven by identified FCC needs.

Duties and Responsibilities:

• Lead and support work in the region with FCC operators
• Intentionally provide collaboration and networking opportunities where FCC operators can share and provide feedback on the service delivery model.
• Provide FCC operators with Professional Development and Technical Assistance in multiple modalities.
• Connect and collaborate with other CCR&R staff as well as peer mentors to create a multi-level relationship based, culturally and linguistically responsive support
• Ensure equitable access to technical assistance and professional development opportunities that support FCC individual needs in their regions.
• Provide a flexible schedule to accommodate TA & PD needs of FCC operators outside of their business day.
• Work with Project Manager and Anchors to identify potential peer mentors and collaborate with them for individualized FCC support for operators (paired meetings, TA, )
• Identify, support, and prioritize TA for FCC Start–Up
• Collaborate with lead agency management and the FCC Project management team to develop a regional team (Regional FCC Consultant, lead or local CCR&R staff, and peer mentors)
• Schedule and conduct quarterly regional team
• Schedule check in meetings with FCC mentors or participate in Peer Mentor professional learning communities if scheduled by Project Manager or Management Team Anchors
• Schedule and conduct quarterly collaboration and networking opportunities with local FCC operators in their service
• Share with Project Manager, Management Team Anchors and Agency Supervisor regional team feedback, successes, concerns, local trends, etc.
• Support research, study, or survey opportunities through the project or other NC collaborative partners as identified by the Project Manager
• Support TA and PD skill building opportunities for themselves and regional team members, as identified
• Document work activities and submit required reports and data to Agency Supervisor, Project Manager and Management Team Anchors
• Provide feedback from regional activities to inform continued work to support FCC
• Attend statewide FCC team meetings, trainings, events as required by Project Manager in coordination with Agency Supervisor
• Attend agency meetings, trainings, events as required by Agency Supervisor in collaboration with Project Manager
• Support both the Agency and the Statewide FCC Project as identified in the Scope of Work
• Other duties as assigned to fulfill contractual

TEAM RESPONSIBILITIES 

• Attend all CCR&R staff meetings, DEPC staff meetings and retreats which may include an out-of-town
• Provides support to the Lending Library, as
• Represents the Down East Partnership for Children and CCR&R accurately and professionally in the
• Travels as needed to attend and to assist in providing training, presentations, etc.
• Identifies organizations with which to coordinate and share resources and develops working relationships with
• Advocates for quality child care and other support services for families and children
• Assists with all child care provider recruitment
• Involved with Community Outreach/Business Outreach
• Involved in national, local agencies, organizations or civic groups promoting DEPC.
• Trained in Playground Safety Practices
• Other duties as may be assigned by the CCR&R Provider Services Program Manager, DEPC Executive Director and/ or Program Director

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• Minimum of a bachelor’s degree in early childhood education or related field and minimum of two years’ experience in early childhood education with NCICDP Level 11 Certification
• Have or will obtain (within 18 months of being hired) a Technical Assistance/ Professional Development Endorsement through the NC Institute for Child Development Professionals
• Proficient in current NC Child Care Licensure Rules &
• Completed training and demonstrated competence with Family Child Care Home Environmental Rating Scales preferred.
• Experience in leading/supporting collaborative teams is
• Previous experience as a Family Child Care educator or experience in supporting Family Child Care educators
• Computer skills and knowledge or adaptability to learn and master multiple software

SPECIAL WORKING REQUIREMENTS:

• An automobile at their disposal; a valid, non-suspended NC driver’s license and a current automobile liability policy with continuous coverage (reasonable accommodations may be made at agency’s discretion)
• Must be able to manipulate and operate office supplies and equipment. Occasionally required to lift up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
• Extensive travel throughout the region and some state-wide travel
• No substantiation or criminal conviction of child abuse or neglect
• Requires the need for flexible schedules, including occasional evening and weekend work
• Must be able to share resources with co-workers at various locations
• May work in shared space or at home.

Click here to download full job description: Regional CCR&R Family Child Care Consultant

Please submit a cover letter and resume to Kim Hickerson at khickerson@depc.org

Family Services Specialist II

PRIMARY PURPOSE:

To provide parent counseling and supportive services through Down East Partnership for Children’s Family First System. Primary duties will foster a collaborative system of diverse support to families by delivering parent education workshops/support groups, training, and outreach to improve services for families with children in Nash and Edgecombe counties. Facilitates and supports Triple P programming.

ABILITIES NEEDED:

• Excellent verbal and written communication skills
• Good organizational skills
• Manage multiple tasks simultaneously
• Ability to work independently and as a team.
• Strong Customer Service Skills
• Excellent Data Entry Skills
• Presentation skills
• Thorough understanding of child development
• Proficiency in active listening
• Ability to work collaboratively with caregivers and other agencies in order to build strong working relationships.
• Strong respect for all children and their families and a sincere desire to interact positively with them.
• Work flexible hours, including nights and weekends.
• Budget and process management skills

 WORK EXPERIENCE REQUIREMENTS:

• At least 2 years’ experience in Child and Family Development or an equivalent combination of education and experience
• Thorough knowledge of concepts, practices, and techniques in the field of child development
• Understanding of child/family development, family systems theory and practices and family support principles and practices
• Knowledge regarding childcare options and childcare issues
• Proficient in computer skills 
• Teaching or Facilitation experience
• Valid Driver’s License
• Current CPR and First Aid Certification

EDUCATION:

• A minimum bachelor’s degree in early childhood education, psychology; or equivalent education and/or experience or combination of experience and an associate degree in child development

PHYSICAL REQUIREMENTS:

• While performing this job the employee is:
  • Frequently required to sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands or arms; and talk or hear.
  • Periodically required to stand; walk, stoop, kneel.
  • Occasionally required to lift up to 25 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus to operate the computer.
• The position also requires the ability to periodically work under time pressure.

Click here to download full job description: Family Services Specialist II

Please submit a cover letter and resume to Kim Hickerson at khickerson@depc.org

Partner Courtesy Posts

Nash Community College currently has the following openings:

Peacemakers of Rocky Mount is hiring 3 tutors for their After School Program for next semester. Interested candidates should send their resume and the attached application to imani@rockymountpeacemakers.org Hours are Monday – Thursday from 3 – 6 PM, starting on Monday, January 3 at $12/hour.  Hiring will take place from now until next Thursday, December 16.  For more information see the flyer link below.

Tutoring Flyer

Tutor Application

Joyland Preschool is seeking someone who can serve as a Floater! Must be flexible to work where needed. The job includes cooking, working in the Preschool Classroom as a Preschool Teacher, and assisting the Director as needed. To qualify for the position. The teacher must have an Associate Degree or higher in Early Childhood Education. Must be loving and nurturing to children! Create weekly lesson plans using Creative Curriculum and Foundation, General upkeep of classroom and kitchen. A current letter from the Division of Child Development and Early Education is required to serve in the classroom. Submit your resume and a copy of your degree to our Facebook page. The documents can be emailed to joylandpreschoolinc@gmail.com, mailed to 3951 Red Road Nashville NC 27856, or feel free to drop it off at the preschool. No phone calls, please!