Subsidy Program Manager

POSITION:                          Subsidy Program Manager     

REPORTS TO:                     Program Director

CLASSIFICATION:                        Exempt

HOURS PER WEEK:        40 Hours                                                                                                

PRIMARY PURPOSE:

Serves as the primary manager of the DEPC Child Care Resource and Referral (CCR&R) –Coordinated Subsidy Program, which includes implementing and overseeing the Child Care Scholarship Program and NC Pre-K Program.  Coordinates community planning and program development in the area of child care subsidy and funding streams, including the Coordinated Subsidy Workgroup. Participates in DEPC’s program management team.  

ABILITIES NEEDED:

  • Strong written and verbal communication skills
  • Excellent organizational skills
  • To manage multiple priorities
  • Strong interpersonal skills
  • Detail oriented
  • To work independently but be able to work as a team
  • Strong collaborator
  • Excellent process management skills 

WORK EXPERIENCE REQUIREMENTS:

  • Five (5) years experience in early childhood program services, preferably with a focus on system design, change, and program implementation.
  • Strong understanding of child care finance issues in NC and nationally
  • Strong understanding of child development
  • Group facilitation experience
  • Supervisory experience
  • Superior business and financial skills
  • Proficient in computer skills
  • Non-profit experience preferred 
ESSENTIAL RESPONSIBILITIES:
            Child Care Subsidy
  1. Maintains local child care finance data and funding streams  for planning and implementation purposes
  2. Provides supervision and oversight of the Scholarship and NC Pre-K Programs and staff
  3. Facilitates the planning and implementation of new funding streams
  4. Coordinates with Family First  for parents who  are not eligible for DEPC Scholarship Program in order to assist parents in obtaining funding for child care
  5. Distributes DEPC subsidy outreach materials:  brochures and applications
  6. Completes reports for Scholarship/NC Pre-K Programs; Smart Start quarterly reports,  monthly TANF/MOE reports as needed, annual plan reporting and any other required reports by funding sources
  7. Maintains the Coordinated Subsidy waiting list process for all funding streams
  1. Financial Responsibility:
  2. Oversees the development of all bid applications related to the subsidy programs including managing the bid process and collecting program information.
  3. Completes monthly financial reports for each subsidy program. Reviews these reports for accuracy and spending patterns and submits these reports to the Program Director for approval.
  4. Maintains budgets for subsidy program and tracks purchase of services monthly.
  5. Participates in annual site visits to all subsidized programs. Approves site visit review sheets to record information collected on visits.  Assists with the development of action plans if any programmatic or financial issues are identified.
  6. Oversees compliance and revisions to all subsidy program policy and procedures
        Provides Services to Families
  1. Is familiar with child care alternatives in Nash and Edgecombe Counties
  2. Is familiar with other community resources for children and families
  3. Maintains family confidentiality
  4. Provides Triple P® services to families as needed

Provides Services to the Community

1.       Represents the DEPC accurately and professionally in the community
2.      Travels as needed to attend and to provide training, presentations, etc.
3.      Identifies organizations with which to coordinate and share resources, and develops working relationships with them
4.      Advocates for quality child care and other necessary support services for children
5.      Represents DEPC Subsidy at area meetings.
6.      Participates in work at local, regional, state levels relating to NC Pre-K

    Team Responsibilities

  1. Involved in national, local agencies, organizations or civic groups promoting DEPC
  2. Member of the NAEYC
  3. Attends all Subsidy and NC Pre-K meetings, DEPC staff meetings and retreats which may include an out of town retreat.
  4. Other duties as may be assigned by the Program Director and/or Executive Director

EDUCATION:

  • Minimum: A bachelor’s degree in business administration, child development or early childhood education
  • Preferred: A master’s in public administration, early childhood education, or social work 

PHYSICAL REQUIREMENTS:

  • While performing this job the employee is:
  • Frequently required to sit; use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and talk or hear
  • Periodically required to stand; walk, stoop, kneel
  • Occasionally required to lift up to 25 pounds
  • Specific vision abilities required by this job include: close vision and the ability to adjust focus to operate the computer
  • The position also requires the ability to periodically work under time pressure

All inquiries and applications should be submitted to Carol Crocker at ccrocker@depc.org

Program Director

POSITION:                           Program Director                 

REPORTS TO:                     Executive Director

CLASSIFICATION:                        Exempt

HOURS PER WEEK:          40 Hours

PRIMARY PURPOSE:

Provides strategic direction and leadership of DEPC’s Child Care Resource and Referral program services (Family Services, Provider Services, Coordinated Subsidy) to ensure collaboration, use of best practices, and alignment of activities within DEPC’s model of services in order to achieve the organization’s  mission and goals.  

ABILITIES NEEDED:

  • Excellent planning and process management skills
  • Excellent collaboration skills
  • Excellent verbal and written communication skills
  • Excellent organizational skills
  • Excellent facilitation and creative problem solving skills
  • Excellent presentation skills
  • Ability to coach individuals and multiple teams towards shared benchmarks
  • To work independently as well as function as part of a larger team
  • Technologically proficient, detail oriented and able to meet deadlines
  • Must be proactive and able to manage high volume, complex work
  • Strong financial management skills 

WORK EXPERIENCE REQUIREMENTS:

  • 3-5 years experience in child/family services, early childhood education or a related field
  • 3-5 years experience coordinating work of diverse groups of people
  • 3-5 years experience in program implementation and management, including budget development and management
  • Valid Driver’s License
  • Proficiency in budget and planning, grant writing, utilization of community resources, and family support program development and implementation
  • At least two (2) years experience in staff management
  • Understanding of human service program development, evaluation and improvement
  • Strong understanding of child and family development, family systems theory and practices, and family support principles and evidence based practices

Program Director-Page 2

ESSENTIAL RESPONSIBILITIES:

Implementation of Agency Initiatives

  • Provide programmatic direction to the organization to ensure alignment of goals and strategies with the vision and mission of DEPC.
  • Analyze data as needed to comply with evaluation process, inform planning and ensure continued progress towards strategic plan benchmarks.
  • Communicate implementation of program plans and processes to staff, community groups, stakeholders, DEPC Board and Committees in order to build engagement and drive to utilize DEPC program services in order to launch all children in the community as healthy learners by the end of grade 3.
  • Approve program related purchases
  • Approve subsidy related contracts and expenses (invoices, scholarship parent change notices and vouchers, monitoring forms, and budget projections/adding new children)
  • Manages content development for Building Blocks Newsletter
  • Participate in technical assistance sessions with funders.
  • As member of the Grants Management team, complete reports and grant renewals to funding agencies.
  • Manage Coordinated Subsidy Workgroup and Family First initiative
  • Provide direct support and coaching to the model fidelity implementation of evidence-based programs

Supervision

  • Directly supervises the Family Services Program Manager, Provider Services Program Manager, Subsidy Program Manager and Program Specialist.
    • Oversee establishment and implementation of policies and procedures
    • Works with staff to complete individual self-reviews
  • Facilitate monthly meetings with DEPC program managers to ensure implementation of evidence-based strategies, program collaboration and the integration of customer services to achieve annual outcomes and long term DEPC goals.
  • Supervises the annual activity plan development for internal programs, including outcomes and budgets

Other

  • Attends Directors, Grants Management, Advisory Committees, Early Childhood Community Partners (ECCP), and Quarterly Review meetings as needed.
  • Attend quarterly Board meetings as needed.
  • Attend DEPC staff meetings and annual retreats.
  • Represent DEPC in meetings and activities
  • Responsible and accountable to the Executive Director for day-to-day activities.
  • Other duties assigned as deemed appropriate by the Executive Director 

EDUCATION:

  • At minimum, a Bachelor’s degree in education, child and family relations or related human service field.   

PHYSICAL REQUIREMENTS:

  • While performing this job the employee is:
    • Frequently required to sit; use hands to finger, handle or feel objects, tools or controls; reach with hands or arms
    • Periodically required to stand; walk, stoop, kneel
    • Occasionally required to lift up to 25 pounds
  • Specific vision abilities required by this job include: close vision and the ability to adjust focus to operate the computer
  • The position also requires the ability to periodically work under time pressure
  • The position requires the ability to communicate verbally with people.

All inquiries and applications should be submitted to Carol Crocker at ccrocker@depc.org